Speed up your bookkeeping
Speed up your data entry and invoice processing. Datamolino automates the extraction and processing of data from your financial documents, including:
- Bills
- Receipts
- Bank Statements
Quick setup / 30-day free trial / No commitment
Join thousands of companies already using Datamolino
“ Easy to use app that does exactly what it is meant to. Maybe less frills than Dext but priced a lot more competitively and does the job my clients need. Oh, and customer service is absolutely first class.
Jeremy Hague
“ I love Datamolino, it has saved me so much time. The customer service is absolutely fantastic. I have never had a bad experience. I couldn’t recommend Datamolino enough
Wendy Spiker
“ Very impressed with the service we receive from these guys, always so polite and helpful and get any queries or problems sorted quickly. Their accuracy is excellent, highly recommend
Heather O’Reill
Automate Invoices, Bills & Receipts
Get a complete snapshot of your financial documents, enabling quick insights and decision-making.
Better paperwork management
Easily collect, process and share documents with your colleagues and your accountant as you go.
Remove manual data entry
Datamolino automatically extracts data from invoices, bills, receipts and bank statements.
Automate invoice coding and categorisation
Datamolino remembers your preferences for categorising and coding your invoices.
Automated export
You can automate supplier bills from all the way through to your accounting software.
Bank statement conversion
Get a complete snapshot of your financial documents, enabling quick insights and decision-making.
Convert bank statements into CSV
Scan a PDF bank statement and export the data into your accounting software via a CSV file.
Validated data capture
Datamolino validates if the line items of the bank statement match the opening and closing balance as well as the date range of the statement.
Import your bank transactions to your accounting software
Bank statements can be easily uploaded to your accounting software using the file export in Datamolino.
Case Study: See how Sommerset accountants
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How it helps Bookkeepers and Accountants
Datamolino simplifies collecting bills and receipts from your clients. It can capture all invoice details, including line items and descriptions and automate the invoice coding for you. You can now manage client paperwork and automate data entry into your accounting software with minimum effort.
Paperwork is easy
Improve how you work with your clients. Datamolino simplifies the paperwork management and automates the time consuming parts of the accounts payable process.
Your clients can forward their paperwork using email, upload via our web app or use the Datamolino mobile app. Now you have a clear overview of your clients’ paperwork in one place with an easy way to see which clients need your attention.
Automation
Datamolino automates data entry and invoice coding, significantly reducing the likelihood of mistakes and eliminating the need for tedious follow-ups, while keeping your client records accurate and up-to-date.
Set unique automation rules for clients with multiple locations, branches, or projects to reduce time spent on invoice coding and data entry.
Collaborate efficiently on client accounts
With simple approval structure, folder notes and other features, your teams can easily collaborate on your clients’ accounts.
Datamolino enables seamless multi-user access. Invite users to relevant folders as needed. Connect from anywhere with automatic updates. No installation or maintenance required.
How it helps Bookkeepers and Accountants
Datamolino simplifies and automates bill and invoice collection — snap a picture with your mobile app, email documents, or upload via the web app. Automation ensures accuracy, saves time, and lets you focus on what matters most in your business.
Collect your accounts payable documents
Eliminate paperwork stress! Use the Datamolino mobile app to upload bills and receipts or have suppliers email them directly to your account. Datamolino serves as your secure hub for all accounts payable paperwork, enhancing collaboration with your bookkeeper or accountant and preventing lost documents.
Speed, Accuracy, Automation
Manual data entry is slow and error-prone, often leading to extra time spent correcting mistakes or searching for lost documents. Automate the data entry and invoice coding and manage your paperwork with minimum effort
Manage multiple departments, projects or locations
Do you run a business with multiple locations, company branches, or projects? Datamolino lets you create individual folders for each unit. Set up automation rules for each folder to save time on invoice coding. This automation saves time and frees your staff to focus on higher-value tasks.
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We’ll even email you before your trial ends
to ensure you want to start paying for our software.
How is Datamolino different to its competitors?
So why do people choose Datamolino? What are the main differences compared to Dext Prepare, AutoEntry or Hubdoc?
High quality data capture
Reliable extraction of bills, receipts, sales invoices and bank statement data.
Invoice descriptions
Capture detailed descriptions for expenses, purchases, and sales. It helps you keep track of your expenses more accurately for better financial management.
Line Items
Extract and process line items for detailed reporting, inventory or easy managment of pass-through billable expenses.
Speed
The right balance between precision and speed. Where necessary, there is a human in the loop to ensure your data has the quality that you expect.
Automation possibilities
Flexible automation rules. Datamolino learns how you like your data to be automated. You can also specify your own rules up-front.
Custom Automation
Capture detailed descriptions for expenses, purchases, and sales. It helps you keep track of your expenses more accurately for better financial management.
Auto Export
Import sales invoices created using third-party systems into Xero or QuickBooks.
Line item automation
Reliable data extraction with data validation checks to make sure all bank transactions are captured correctly.
Supplier rules
Secure file archive for documents related to your bookkeeping process that you need to keep at hand or that require secure hand-off between client and bookkeeper.
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We’ll even email you before your trial ends
to ensure you want to start paying for our software.
No hassle setup
Flexible automation rules. Datamolino learns how you like your data to be automated. You can also specify your own rules up-front.
Straight forward pricing
Pricing fits all budgets and scales with your business. You only pay for what you use, regardless of the number of clients or folders you have. It’s simple and budget-friendly.
Quick Support
Responsive, proactive customer support ready to help with any challenge.
Mobile app
Don’t loose your receipts, just snap them next to the cash register.
Easy Transition & Integration:
Seamless switch to Datamolino and integration with Xero or QuickBooks.
Best customer support
Our customer support team is always here for you, from the initial setup and onboarding to providing you with on-demand technical support. Don’t just take our word for it, read below what our customers have to say.
Accurate and timely responses
We get the frustration of waiting for answers on. So we offer fast support when it counts.
Acting on your feedback to improve
Datamolino gets better because of our customers. We take your feedback seriously to consistently improve your experience.
Product experts at your fingertips
Our customer support staff are product experts. We understand the importance of getting high quality assistance.
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We’ll even email you before your trial ends
to ensure you want to start paying for our software.
What the customers say about Datamolino with Xero
So what are the review saying? Read what customers have said about Datamolino and why it fits their business. For the newest reviews have a look at Xero AppStore.
Saves Time
Saved me many hours of data entry
Datamolino are a fantastic add-on partner to Xero, – I have been using their system for 6 months now and it has saved me many hours of data entry. I find the data extraction is accurate and it will also check for any duplicate invoices. The Datamolino team are very helpful and supportive and I would highly recommend them to any business, bookkeeping or accounting practice to create better workflows. Thank you Datamolino, you make my job so much easier! – Nicola Trett
The time it has saved myself and my colleagues is amazing
Datamolino is a great Xero add on, we use this for all our clients for both purchase and sales invoices and the time it has saved myself and my colleagues is amazing. The accuracy of the information extracted from the invoice once you have set up the defaults is flawless. We would recommend Datamolino to anyone. The customer support is second to none, no matter what the query the team at Datamolino are always quick to respond. Great system, great company. – Vicky Allan
It has saved me so much time
I love Datamolino, it has saved me so much time. The customer service is absolutely fantastic. I have never had a bad experience. I couldn’t recommend Datamolino enough. – Wendy Spyker
Easy Setup and Use
Easy to use and has a great accuracy of data capture
Datamolino captures bill descriptions and line items which makes it a pleasure to use with Xero. It is easy to use and has a great accuracy of data capture. The support staff are very responsive and always happy to help, no question is too big or too small. I would highly recommend Datamolino to anyone who is looking for a straight forward simple solution to automating their invoices. – Tony Loneragan
Quick to set up, easy to use
I’m now using Datamolino for two brands and it’s saved us loads of hours and made both our lives, and the lives of our bookkeeper easier. Support is amazing, and the software is quick to set up, easy to use and extremely good value. – John Hubbard
Easy to navigate
Datamolino is easy to navigate & clear information. Staff is very helpful, efficient and solved any problems quickly. – Mihaela Cavaleru
Quickness and accuracy
Accurate and efficient
Datamolino is remarkably accurate and efficient. I very rarely come across any errors or glitches. One of the big positives is the ability to find duplicates. Customer Service has always been very helpful and responsive. Although I did have quite a few login issues with the introduction of the two-factor authentication, these have now been resolved. I think Datamalino is one of the best on the market and would highly recommend it. Especially for companies processing a high number or invoices/receipts. – Carlie Watson
Quick to set up, easy to use
I’m impressed. I’ve been surprised by the quickness and accuracy with which datamolino extracts datas. The team are very helpful too, would highly recommend 🙂 – Nutan Limbachia
Quickness and accuracy
Love the quickness and accuracy with which datamolino extracts data. I can send pdf in foreign languages. Datamolino does the job as expected. Works with purchases and sales invoices, which was a requirement for me. Very easy to use. Very good support team. – Laurent Magniez
Multi-currency / language
Foreign language bills
Amazing software! The speed and accuracy at which it converts data is very impressive, even from handwritten and foreign language bills. Datamolino saves so much time and the support is absolutely fantastic! – Marina Bolger
Process multi-currency invoices in a much more efficient way
Cracking application! Datamolino has allowed me to go paperless across multiple companies and process multi-currency invoices in a much more efficient way, the year end audit will now be a breeze with all invoices attached and posted correctly. Plus the processing of invoices gets quicker and quicker. Can’t recommend it enough! – Tom Barrett
Even does foreign currency invoices
What a great app!! It saves me time entering purchase and sales invoices and even does foreign currency invoices. The support team are always on hand to help and super speedy at replying. – Sinead Mussell
Xero integration
Process invoices into Xero efficiently
Datamolino is a data tool that is transforming how our business operates. Its ability to capture line items and customisation allows us to process invoices into Xero efficiently. Their customer service is amazing as they are very friendly and available to support us when help is needed. – Jatin George
Integration with Xero
Datamolino has been a big help for our business, due to the accurate extraction of information from bills, the integration with Xero and the helpful features such as duplicate invoice control which avoids processing and paying bills twice. The support team are also extremely responsive and effective with any technical queries. – Joanne Turner
I was looking for a platform that could do line item extraction
We have numerous companies set up in Xero and I was looking for a platform that could do line item extraction. This was the initial reason for the purchase. It does this fantastically and so much more!! I didn’t realise that I can automate the process so that my bills can fly through to „awaiting approval“ (or awaiting payment) now in Xero saving me tons of time by skipping the draft folder in Xero. Credit notes which were awkward in Xero are transformed seamlessly. I would say that whatever you purchase Datamolino for you will find it does so much more – I am always finding new ways to use it and make the bill paying process faster and more accurate. Truly love this product and wish I had bought it from day 1 when I set up Xero! – Christina Ashton
Line items
Line item analysis of our purchase bills
We use Datamolino to automate data capture, nominal coding and line item analysis of our purchase bills and push them into Xero. Datamolino saves us time and improves accuracy of the repetitive data processing. Their customer services are excellent with chat function and they will call you to resolve any enquiries for setup and basic training. – Elliot Beaumont
Line items are captured perfectly
I have tried various other receipt capturing softwares but Datamolino is by far the best. Line items are captured perfectly, processing time is lightning and Lu has been so helpful to me. I thoroughly recommend Datamolino! – Jason Blackman
Needed to import historical invoices by line item
I’m new to Xero and Datamolino. Needed to import historical invoices by line item. Support desk set this up very quickly for me when I contacted them. Processing invoices received offline is now a breeze. Fantastic support from the support team – Maurice Thompson
Here is some text why the user should look at all our features. Here is some text why the user should start a free trial. Here is some text why the user should start a free trial. Here is some text why the user should start a free trial. Here is some text why the user should start a free trial.
We’ll even email you before your trial ends
to ensure you want to start paying for our software.